Santa Fe College (SF) has been recognized as one of the top-rated community colleges in the United States.  Santa Fe College is a comprehensive public college that offers a range of Bachelor’s degrees, Associate in Arts, Associate in Science and Associate in Applied Science degree options, as well as Certificate and Non-Degree programs.  Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity. A high quality of life, temperate climate, proximity to the University of Florida, diverse cultural events, and plentiful recreational opportunities make SF and Gainesville an ideal community to work and live.  

Compensation: Salary is $36,335. Compensation package is comprised of many college paid benefits including health and life insurance, retirement, leave time, and tuition waivers for Santa Fe College and the University of Florida.

The Materials Specialist is responsible for coordinating the procurement of supplies, equipment, materials, and services for Facilities Services consistent with College rules and regulations.  This position works directly with vendors to obtain competitive pricing, orders parts and materials for maintenance, repair and operations, and processes orders to meet the basic needs of the department. Responsibilities include reviewing current Facilities Services agreements and contracts and soliciting quotes for operations and maintenance as needed. The position also provides guidance and assistance to Facilities Services for expenditures of college funds and works with department directors, managers, supervisors and coworkers on procuring goods and services.

• Coordinate procurement of supplies, equipment, materials and services for Facilities Services consistent with College rules and regulations.

• Work directly with vendors to obtain competitive pricing, order parts and materials for maintenance, repair and operations, and process orders to meet the basic needs of the department.

• Solicit quotes for Facilities operations and maintenance as needed from vendors. 

• Comply with the College’s purchasing guidelines and principles.

• Provide guidance and assistance to Facilities Services for expenditures of college funds.

• Review various invoices for compliance with existing contracts.

• Communicate with directors, managers, supervisors and coworkers the process relating to the procurement of goods and services.

• Manage the department’s uniform service contract.

• Maintain departmental Safety Data Sheet repository in conjunction with the college’s Safety Coordinator and with support from department supervisors.

• Manage the campus-wide tracking and collection of specific non-medical universal and hazardous waste items in coordination with Central Receiving; schedule pickup and delivery services.

• Compile and maintain various purchasing-related reports as needed.

• Provide service excellence through courteous, informed, accessible and professional engagement.

• Perform other duties as assigned.

Reports to: Business Manager

Required: Associate degree and four years of related work experience or a combination of completed education and/or related work experience equal to six years.

Additional Requirements:  A criminal background check will be conducted.

Preferred:  Purchasing experience for a large facility.

Knowledge, Skills and Abilities:   

• Communication – able to effectively communicate in a professional, diplomatic, empathetic and tactful manner using preferred method and level as applicable to the job.

• Ability to work in a multi-cultural environment.

• Team Orientation & Interpersonal – highly motivated team player with ability to develop and maintain collaborative relationships with all levels within and external to the organization.

• Adaptability to Change – able to be flexible and supportive, react swiftly to and able to positively and proactively assimilate change in rapid growth environment.

• Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.

• Organization & Time Management – able to plan, schedule, organize and follow up on tasks related to job to achieve goals within or ahead of established time frames.

• Relationship Management – able to personally provide high level of interactive service to others, building relationships and addressing identified needs.

• Systems & Software – proficient knowledge of computer skills and software applications needed to successfully perform job.

• Proven accuracy and attention to detail.

• Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.

Application Process:  All applicants must submit a completed online SF Employment Application, a letter of intent, an up-to-date resume, as well as college transcripts (if applicable) to be considered for this position. College transcripts should be submitted to confirm academic qualifications. If you do not have official transcripts, please submit a copy of your high school diploma or equivalent as unofficial transcripts. Official transcripts must be submitted prior to any employment offer when academic credentials are the basis for meeting minimum qualifications. Unofficial transcripts are only accepted for review purposes.